Have any questions?
Smarter Event Planning with
Link2events
Complete Event Management for Act!!
For most small businesses, the events are scheduled and the people invited to them are often both in their Act! database. So what if there was a single online service that enabled you to manage your events better and with less effort from within Act!, with no duplication of work, and helped maximize your attendance? That service is now available, and it's called Link2events (formerly known as "Book2events").
Built on the foundation of our popular Link2calendar appointment setting service, our new Link2events makes planning events a snap. Simply create an event with Link2events, and watch as the magic happens.
System Requirements & Subscription Terms
- A current Act! subscription (Act! v18 or higher)
- Act! security role of "Standard" or higher, with WebAPI permissions assigned
- Act! Premium Cloud or Act! Premium with a WebAPI URL, or locally install Act! Connect Link
- Act! WebAPI v1.0.409.0 or K-API
- All prices listed are in USD, and billed per user/per database
Fast facts every Act! user should know:
Schedule Event online & push it to Act!
Schedule your event in Link2events, and it's instantly created as a dynamically linked activity in Act!. Any scheduling changes in time, date, or duration made online will automatically be updated in Act!
Generate a URL to publish event details
Publish an online link to distribute or publish that people can click to learn about your event. This link will include all event scheduling details, plus a memo field for longer event descriptions. You can even incorporporate a unique event-specific image to post at the top of the event page.
Process easy online event sign-ups
Provide them the ability to register for your event online and have thos responding automatically added to the group in your Act! database that Link2events created for that event.
Update or add Act! Contacts
If the contact that signs-up is in your database the activity is linked to them, and if they're not, they get added and then linked. In cases of existing contacts, no field data gets overwritten
Present them with an invite after signing up
After they sign-up, Link2events then presents and answer page with an Outlook invitation for the same date and time so both participants have that event in their calendar. It even links the invite to your chosen email address.
Instant booking notification
Receive an instant email notification each time a reservation is made, letting you know who has registered
Automated Emails with confirmation codes
Those that sign-up are then sent a confirmation email instantly providing them a unique confirmation code and the previously undisclosed meeting location.
Limit distribution of meeting links to those with verified emails
Know in advance who is attending your event by distributing event location details, or meeting links to only those with verified email addresses. This enables you to better plan resources for your event when you have better visbility on expected attendance.
Default activity types
Set default activity type in Act! for each event for better reporting and calendar filtering of your Link2Events. The activity type is then recorded under that Contact in Act! when the event is complete.
Configure reminder emails to be sent before an event
Configure in Link2events how many hours in advance of your event your sign-ups will be sent a reminder. Both the initial sign-up email and the reminder include the event details and image you selected.
Works with Local & Web databases
Link2events works with Cloud databases using the WebAPI, and local databases using Act! Connect Link. As long as you have an Act! subscription, you can plan your events more successfully with less effort using Link2events.
Zoom & GTM Integration
Save even more time by importing your Zoom or GoToMeeting scheduled meetings directly into Link2Events (coming soon!).
Automated Event Follow-up Emails
Configure the number of hours after an event for the system to send a follow-up email, perhaps thanking them for attending. This email is composed in a separate memo field in the event setup area, and can include links to past event recordings, an "upcoming event" page, a survey form using Link2forms, or even a Link2calendar link for them to schedule an appointment with you.
Features |  Standard Edition |  Team Edition | ||
|---|---|---|---|---|
Schedule Event online & push it to Act! | ||||
Experience seamless scheduling with Link2events. When you schedule your event, it instantly transforms into a dynamically linked activity in Act!. Plus, any adjustments you make to the time, date, or duration online will automatically reflect in your Act! calendar. Say goodbye to manual updates and hello to effortless event management. | ||||
Publish a fully customizable sign-up page for the event | ||||
Effortlessly publish an eye-catching sign-up page for your event with Link2events. Handy layout tools will help make page attractive as it is informative, with fully formattable memo fields, images, helpful links, and much more. Plus Link2events allows you to generate human-friendly URL's that are short and easy to remember. | ||||
Effortlessly organize all attendees in Act! | ||||
All contacts that sign-up for your event are either added to Act! as new contacts, or updated as existing ones. They are then organized into a Group in Act! that was automatically created with the event, and linked to the activity. | ||||
Update or add Act! Contacts | ||||
When a signing contact exists in your database, Link2Events seamlessly links the activity to them. If, by chance, they're not in your database, Link2Events adds them and establishes the connection. Importantly, in the case of existing contacts, no field data is ever overwritten, ensuring the integrity of your contact information. | ||||
Event reminders and follow-ups are sent automatically to optimize turn-out | ||||
Easily configure event reminders before an event and optional follow-ups after an event to optimize your turn-out and ROI. | ||||
Include related links and downloads to better engage your audience | ||||
Link2events includes links to other upcoming events, additional documentation, and related websites to answer many of your audience's questions before they're asked. You can also include a Calendar link below the sign-up page to invite them to book a one-to-one session with the organizer. | ||||
Works with Local & Web databases | ||||
Link2events is a versatile online solution that seamlessly integrates with both cloud and local databases through WebAPI. | ||||
Instant booking notification & ongoing sign-up tallies | ||||
Stay in the loop with instant email notifications every time a reservation is made. You'll receive timely updates, including the details of who has registered, ensuring you're always in the know. Link2events also displays the event's running totals on the dashboard so you can prepare accordingly. | ||||
Collect admittance fee for billable events | ||||
Link2Events Team edition streamlines payment processing during event registration by seamlessly integrating PayPal payments into the process. | ||||
Automatically schedule Act! follow-ups after registration | ||||
Smaller events may benefit from personal follow-ups with each registrant, and the Team tier of Link2events allows you to schedule those activities automatically in Act! | ||||
Schedule additional drip campaigns before and after events | ||||
The Team tier of Link2Events allows you to schedule full drip campaigns before and after your event to better nurture your audience. These drips can be used to drum up attendance for that event, or engage the audience in future ones. | ||||
Assign events to different members of your Act! team | ||||
Effortlessly assign an owner other than the record manager directly from the Link2Events Team dashboard. This person will receive all event notifications, and scheduled follow-ups. | ||||
Shared image library across other Team products | ||||
Upload images from your computer and insert them into your event sign-up page. Share this image library across all Linktivity Team products in your workspace | ||||
Link2shrink integration | ||||
Select your custom URL for a memorable online presence. | ||||
PRICE | $180/yr | $240/yr | ||
Watch an animated demo of Link2events
The Link2events Workflow
- Go to Http://app.linktivity.net/Account/Login", login, and click on the Events table and create an event. * If you don't have an account, go to http://app.linktivity/Account/Register" and create a trial.
- Give your event a name, date, time, and duration, and then add all the details in the lower memo field
- Select an Activity type to create in Act! (we recommend creating an activity in Act! called "Events" with the outcomes "Event Attended" and Event Not Attended".
- When you click Save, the new event is automatically pushed to your calendar and a Group is created to track those responding to your invite
- A unique URL is created for your event, and you can post it in any digital space you manage (ie. website, blog, community page, forums, etc.) and promote them by email, as well
- As each person responds by clicking on this link, they see all the event details formatted as you designed. They'll be prompted to only add their name and email address, and when they click "Sign-Up", they'll be presented with an ICS to download to their computer or mobile device so it's added to their calendar
- Link2events then checks the email address in your database, and if there is a match, that contact is linked to the activity, and if there isn't, the contact is created and then linked. And this all happens instantly
- You and the contact are then notified by email after the sign-up confirming their registration
- The History of that Contact is also updated in Act! to reflect when they registered for the event.
- To make follow-ups even easier, Link2events adds each person that signs-up to the new Group it created for this event. You'll see the group populate on it's own, and you'll have instant visibility on whose attending, and how many, allowing you to plan your resources accordingly.
- If any event changes are required (ie., date, time, or duration), the user makes them in the Link2events web console and it will automatically update Act! when saved
Screen Shots of Link2events
Learn more at www.Linktivity.net
Power your events from start to finish with the only online event management solution designed for Act! users.
